Aga Khan Health Service, Afghanistan Bamyan, Afghanistan
Dec 24, 2017Full time
Job Description: JOB SCOPE The Human Resources Manager (HRM) is responsible for Human Resources strategy and operational leadership of Bamyan Provincial Hospital. The HR Manager is responsible for all Human Resource activities and provides a full spectrum of HR services. S/he develops and implements strategic staffing initiatives and works closely with the Hospital Director, Head Human Resources NPO ensure an effective, sustainable and successful HR Practices. HR Manager is responsible for recruitment activities, Payroll, Reporting, Appraisals and Leave Management. MAIN RESPONSIBILITIES AND TASKS To be familiar with HR policy: Thoroughly read and understand of AKHS’A HR policy manual within 1st month of employment probationary period and presenting it to all hospital employees through power point presentation. New position assessment: Assessing new position need in coordination with HOD at annual budget meeting or at need basis with rational justifications. HR training & development: Preparation of policy and criteria for on job, national and international training for hospital employees. In closed coordination with HOD assessing training needs for above mentioned three kinds of training on annual basis. Annual budget preparation for all kinds of training, workshops and seminars with the help of finance department. On time conducting of all planed on job training and learning sessions as part of continuing education and learning skills program. Implementation of national and international traing, workshops and seminars plan in coordination with NPO training coordinator. Recruitment: In collaboration with Hospital Director and Head of HR NPO, establish a strategic and transparent recruitment process and develop requisite experience and competencies to ensure a strong and capable workforce to meet project needs. This includes ensuring timely and appropriate recruitment by defining recruitment needs, developing clear job descriptions, posting/advertising job descriptions and managing the applicant files and review process of applications, circulating CV’s, identifying advertisement resources, facilitating interviews, and checking references. Provide progress reports to and regularly communicate with Hospital Director and Hiring Manager regarding applicant status. Ensure complete staff files including selection process are sent to NPO-HR. Personnel: Create, maintain and regularly review accurate personnel files on all employees. Provide leadership on personnel matters. Be available to employees regarding confidential employment matters, career development, job satisfaction, and grievance and discipline issues. Provide guidance and options and/or pathways for resolution, consulting with Hospital Director and Head of HR NPO as appropriate. Conduct and file exit interviews when staff depart from positions. Performance Planning and Review Process: Manage the annual performance planning and review process and support Hospital Director and managers and supervisors in addressing under-performance and, if/when necessary, termination. Leave tracking: Improve and maintain the system to track vacation, sick, holiday and other leave. Collects all timesheets, checks against attendance records and leave approvals and records all approved leave. Provide the finance staff and Hospital Director with monthly reports on employee leave balances on a monthly basis. Ensures staff understanding and compliance with attendance procedures and monitors regularly. Orientation and Annual Benefits Review: Work with Hospital Director and Department Heads to develop an orientation program and schedule for all new staff including project technical overview, benefits, allowances, policies, and responsibility of assigned project equipment and items. Ensure that the orientation information is updated regularly and ensure that staff complete all orientation sessions/steps. Monthly Payroll and Reporting: Check the Staff Payroll Report on monthly basis, to make sure all the required information and changes on new, existing and departing employees have been confirmed and communicated to appropriate staff and the relevant forms have been filled out and are filed. Supervision: Supervises any assigned or shared staff in HR duties.