The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Answers telephone lines and greets the general public; directs incoming calls to appropriate staff and takes messages; responds to routine inquiries regarding department and/or city operations; provides general assistance as needed.
Provides various documents to the general public including employment applications, ordinances, codes, legal documents, financial records, building permits, planning and zoning records, and others.
Schedules appointments and meetings and performs routine secretarial tasks as directed; types correspondence, memos, and reports using word processing applications on personal computer.
Receives and processes various work requests and work orders.
Processes and issues permits for garage sales, burglar/fire alarms, and others; enters information into computer; processes code violations when appropriate.
Establishes automated records, files and lists; queries records and reports; prints reports, forms and records; performs data entry work and creates computer spreadsheets and data reports; summarizes, tabulates and/or prepares lists, reports, spreadsheets, work orders, and charts relating to department operations and activities.
Copies and collates documents for various meetings; prepares agenda packets for mailing; reserves rooms and facilities for meetings; assists with meeting set-up arrangements.
Completes, types, and/or processes various forms and records such as court records, budget forms, cash receipts forms, personnel and payroll records, invoices, purchase requisitions, inventory lists, work requests, work tickets, order forms, legal documents, and others.
Stamps and distributes incoming mail; prepares packages for mailing and coordinates pick-up.
Maintains office records and files; prepares records for storage; deletes old records and files.
Copies, collates, and faxes documents.
Uses standard office equipment including telephone, computer, typewriter, calculator, copier, and facsimile; may operate a two-way radio.
Assists office staff with special projects as directed.
The purpose of this classification is to perform routine clerical, data-entry, and recordkeeping duties, and to provide general office support to department staff. Job duties vary by incumbent and department assignment.
High school diploma or GED; supplemented by five months previous experience and/or training involving clerical and general office work.
Interested qualified candidates should send a full CV with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience to firstname.lastname@example.org no later than 19-July-2017. The subject line of the email must be: (Office Assistant).otherwise the application will not consider. Only shortlisted candidates will be invited for an interview