The Emergency Preparedness and Response (EPR) Officer will be responsible for implementation of all EPRA activities in eastern provinces of Afghanistan. The role will be based either in Kunar or Nangarhar province, but will be involved in regular travel to project sites to supervise, follow-up, review and document progress in the field, with occasional travel to regional office or other project provinces based on the direction from Project Manager. The EPR Officer will also be responsible for providing technical support and capacity building to project staff and maintain close relationship with other stakeholders such as community, district and provincial authorities including UN agencies, INGOs and NGOs. Develop monthly and quarterly reports and manage project staff on field level.
The EPR officer will be responsible for carrying the following and not limit to:
• Assist Program Manager and Project Manager in all aspects of program implementation, including monitoring and supervision of the EPR activities, arranging workshops and setting up meetings as requested at the regional, provincial and district levels.
• Assist with finance, logistic and HR departments in providing financial, procurement and personnel related documents.
• Assist with Program and Project Managers in project planning, execution, implementation, closure, data collection, upcoming project designing and developing of project proposals.
• Assist Project Managers providing the project activities evidences e.g. pictures, video and voice interview, beneficiaries registration sheet, reports, etc… anytime required.
• Responsible for the performance of the EPRA project in the province, ensuring effective implementation of project activities in accordance with sound community practices and processes
• Assist the Project team to facilitate group meetings with community leaders, intended target groups, local authorities and local partners to set criteria and select participants and/or beneficiaries of project activities.
• Ensure that communities are closely involved in planning, implementing and monitoring project activities
• Ensure the collection of accurate and timely collection of information on communities and project achievements and forward this to the M&E Officer in accordance with the project's M&E Framework.
• Work closely with master trainers to provide support for their activities.
• Visit the trainings regularly to ensure that project progress is on track
• Ensure timely project documentation is collected and maintained to facilitate preparation of donor reports
• Arrange filing system and make sure all files are up-to-date in the field and regional offices.
• Write the weekly, monthly, quarterly, mission and assessment reports.
• Planning the assessments and verification and distribution of the NFI kits to the beneficiaries.
• Develop Monthly and Quarterly Action Plans for proposed activities as well as procurement plans
• Develop Monthly reports, Quarterly reports and activities reports
• Maintain good and regular Coordination with all stakeholders including relevant government department, NGO’s, INGO’s and UN Agencies.
• Share immediately with management team the gaps or findings considered during the project implementation.
• Prepare the project meeting agenda and draft the meeting minutes ensure pictures as the project deliverables taken from the meeting and participants signed the attendance sheet and ensure final decision on the meeting table in connection to the project relevant matters
• Consider the organization’s policies and procedures specially while communicating the project component and direct beneficiaries through communication.
• Supervise and monitor the rehabilitation projects in the site and manage financial related documents
• Represent IMC and the project at district, provincial and regional level meetings
• Collect the project success stories, cases studies and keep the records safe on the hand to be shared with donor and any other project relevant sectors by the time required.
• Act as the project key person while the project manager is out of the office for project overseeing.
• Manage filed office according to IMC’s policies and ensure transparency, good HR management as well financial expenditures
• Ensure smooth closure of the project and plan it well before the last month of agreement.
• Any other tasks assigned by EPRA Program Manager
Human resources management:
• In close collaboration with project manager, identify training needs for EPRA project staff at the base level.
• Maintain fruitful communication among project staff.
• Manage project staff on daily base and delegate the tasks that every staff should remain busy in respective activities
• Evaluate and conduct performance appraisal of staff based on the IMC policy
• Manage the leave and attendance and take care of technical, psychological and social issues of the project staff based on the IMC policy
Monitoring of field activities:
• In collaboration with Project Manager and M&E officer , develop an roll-out a functional M&E system of documentation and monitoring of all project activities, including development of tools for data collection and management, as well as reporting processes
• To plan regular field visits to training venue to ensure all training activities are implemented according to project plans with quality and disbursements of wages are being distributed properly among right training participants with necessary documentations.
• Report all type of general progress updates, shortfalls, challenges, issues, conflicts among staff and with stakeholders to program manager.
• Develop monthly activity report and submit it to Project Manager .on a regular basis
• Contribute in development of donor reports i.e. facilitating information and or any other requirements.
• Develop field visit reports and submit it to Project Manager
• Maintain good filing the project documents.
• Creating operational documents describing the functioning of programs, including operations guidelines, Technical Annexes, Training Guidelines, field data collection forms, among others.
• Doing research on topics related to the social protection and disasters fields.
• Preparing and coordinating the execution of activities in the field (logistics, training, execution, providing results).
• Providing technical support during the implementation of processes and,
• Capacity building of local staff and provision of feedback to compile lessons learned.
Leadership: Has the ability to engage in leadership and coordination.
Problem solving: Provides solutions to problems.
Research: Researches, analyzes and seeks information to respond better to his/her work and projects.
Relationships: Has good interpersonal relationships with (peers, supervisors, employees, colleagues in mission, etc).
Adaptability: Easily adapts to the work routine. Has the adaptability to live and interact with project staff in mission province. Has the capacity and ability to live and / or work in environments where projects are implementing.
Professionalism: Has the knowledge and understanding of project execution and project monitoring systems. Also has the ability to think critically, work under pressure, meet commitments, and show persistence in facing challenges.
Communication: Speaks and writes clearly and effectively. Listens to others and shows real commitment to maintaining open communication with the client and other team members.
Teamwork: Committed to working collaboratively with colleagues to achieve project tasks for the team. Willing to learn from others and open to giving and receiving feedback.
Focus on the Client: Seeks to understand problems from the clients’ point of view, identifies clients’ needs and finds appropriate solutions.
Flexibility/adaptability: This requires the candidate to have the sufficient capacity to adapt to the IMC work methodology as well as to different work environments (office and field) that the candidate might have later during a mission.
Proactively: It requires the capacity to take initiative in the development of technical and creative actions which improves results.
International Medical Corps (IMC) is a global humanitarian nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief programs. IMC is carrying out medical relief services in several provinces of Afghanistan.
• University degree required.
• At least 3 years’ experience in relevant field in governmental or non-governmental organizations.
• Expertise in Microsoft Office including Word, Excel, PowerPoint Excel and internet is required.
• Good communication skills and strong local language correspondence skill.
• Fluently English, Dari and Pashtu speaking /writing skills are required.
• Ability to write logical, clear and concise reports.
Important Point: You will be asked to travel or can be deployed in anywhere within the program area to perform services. There may be some insecure areas where you may need to travel and perform the activity without any argument. Delays due to insecurity will not be accepted.
You are kindly requested to submit a complete written Application and Resume through email or in sealed envelope (marked "Confidential") and indicate the vacancy Announcement Name and Number with Contact Address or Telephone Number to HR/Administration on the following Addresses:
Jalalabad Office: Angoor Bagh square, 1st Street (Rahim Ghamzada street) beside Alokozai Store Sector#2, Jalalabad city, Nangarhar/ Afghanistan..
Mobil # 0786 83 00 83- 0789007697
Only those candidates will be called for interview who meets the qualification and requirements for the mentioned position.
Kindly indicate VA number and Title in subject of your e –mail and please note that applications with a different subject will be ignored.
Important Point: To ensure an open, transparent staff selection process pleases Certify in your application form that I have no relative or personal relationship with International Medical Corps employees if yes, please disclose the Name, Position and Relation, otherwise your CV will be not considered for shortlist