Deliverable Specialist/Administrative Assistant

  • Tetra Tech - JSSP
  • 1,Great Massoud Avenue,Khwaja Rawash,Kabul, Kabul, Afghanistan
  • Dec 06, 2017
  • Dec 31, 2017
Full time Admin-Clerical

Job Description

Job Description:

Duties:

The Deliverables Specialist/Administrative Assistant shall:

  • Assist the Deputy Chief of Team – Advisors (DCOT-A) and Technical Director in ensuring contract obligations are fulfilled
  • Compile data and compose detailed and comprehensive correspondence, reports, forms, and other documents as required
  • Support Program staff by ensuring processes are functioning properly and recommend revisions to improve existing processes when needed
  • Ensure end user inquiries are handled efficiently and end results are in compliance with contractual and Standard Operating Procedures’ requirements
  • Work closely with DCOT-A, Technical Director, Monitoring & Evaluation Section, and Section Leaders to ensure continuity of workflow and programmatic data collection
  • Provide support in developing and monitoring metrics
  • Complete special projects as needed
  • Make appointments, coordinate meetings, and schedule conference rooms for supervisors and staff
  • Develop and maintain computerized spreadsheets and databases to enter information and generate reports produce, revise, or refine formal presentation materials, using presentation software
  • Schedule appointments and maintain daily calendar of Department Heads
  • Receive travel requests and submit to Human Resources for processing
  • Maintain and order office supplies
  • Submit Purchase Requests as needed
  • Assist with the recruiting process by tracking vacancies, preparing interview documentation and Excel documents to track candidate scores
  • Process and submit visitor requests
  • Complete documents necessary to obtain space from INL for trainings, workshops, meetings and other functions
  • Review documents received from Management Team local nationals
  • Take notes during meetings and disseminate to personnel as needed
  • Submit work requests for repairs and damages
  • Assist DCOT-A, Technical Director, and M&E SL in ensuring deadlines, goals, and reports are submitted in a timely manner
  • Perform other duties as assigned by M&E SL, Technical Director, DCOT-A and Chief of Team (COT)

Background

About Tetra Tech - JSSP:

Tetra Tech is a leading provider of consulting and engineering services. The Company supports government and commercial clients by providing innovative solutions focused on water, environment, infrastructure, resource management, energy, and international development. With 16,000 associates worldwide, Tetra Tech's capabilities span the entire project life cycle.Tetra Tech provides technical, management, and advisory services to help developing and transitioning societies navigate the challenges they face. We work around the world to help establish and strengthen productive relationships between state and society and develop sustainable government and justice systems that are responsive, transparent, accountable, fair, and efficient. In this way we increase stability, foster investment, and improve the rule of law, which benefits our partner countries as well as our economy back home. 

The U.S. Department of State, Bureau of International Narcotics and law Enforcement Affairs (INL), funded Justice Sector Support Program (JSSP) is a nationwide criminal justice sector development program focused on institutional capacity building as well as training and mentoring in Kabul and key provinces, and utilizes international and Afghan Advisors to train and build capacity for Afghan officials within the Ministry of Justice (MOJ), Attorney General’s Office (AGO), Supreme Court (SCT), Ministry of Women’s Affairs (MOWA), and other justice sector institutions.The program has the following four sections: 

Case Management System DevelopmentLegislative Capacity BuildingOrganizational Capacity BuildingMonitoring and Evaluation

Job Requirements

Job Requirements:

Qualifications:

  • Minimum of two years of professional experience providing administrative support and a bachelor’s degree, or four years of experience with a baccalaureate’s degree
  • Must have previous experience compiling data and supporting documentation for reports to upper management
  • Demonstrated experience maintain spreadsheets and databases preferred
  • Experience using presentation software
  • Experience recruiting and interviewing personnel for vacant positions
  • Excellent oral and written communication skills
  • Experience developing and maintaining personnel database preferred
  • Ability to work in a fast-paced, stressful environment  

Vacancy Number

M&E-11-2017-02

No. Of Jobs

1

Nationality

National

Gender

Any

Years of Experience

Minimum of two years of experience in Administrati

Duration

12 Months with Possibility of Extension

Salary

Per NTA-Non-negotiable: 22,000-28,000 + Benefits

Submission Guideline

Submission Guideline:

Please submit the list of documents below to Ahmad.Ghani@jsspaf.com referencing the vacancy number (M&E-11-2017-02) in the subject line. Please do not put anything other than the vacancy number in the subject line, otherwise your application will NOT be considered for the evaluation.

  • Updated CV
  • Cover letter, which demonstrates eligibility and interest (maximum one page).

No in-person appointments or phone calls will be entertained. Only selected qualified applicants will be contacted. Hard copy application package is not accepted.

Tetra Tech is committed to diversity and gender equality in all of its operations. We strive to reflect these goals in our global mission and in our workplace. We encourage applications from women and underrepresented ethnic, racial and cultural groups. Tetra Tech is proud to be an Equal Opportunity Employer.


Submission Email
Ahmad.Ghani@jsspaf.com

Submission Email

Ahmad.Ghani@jsspaf.com