WHH (Welthungerhilfe) 1,Great Massoud Avenue,Khwaja Rawash,Kabul, Kabul, Afghanistan
Feb 28, 2018Full time
Job Description: Purpose of The Position: The Logistic Assistant is responsible for providing support in the various Logistic functions which include maintain the record and invoice check and reporting. Role and Responsibilities Prepare all necessary documentation for handling logistics of goods and services procured in accordance with WHH rules and regulations, and any other documents as needed; Maintain the records on logistics process and related documents and files to ensure transparency and accountability; Checks all invoices for logistics services against service requests made from the logistics office. Verifies, summarizes and submits invoice package to the supply/logistics officer for certification. Maintain a database of goods in movement and deliveries completed; Draft all correspondence related to logistics including letters to vendors, insurance claims, replacement of damage goods as required; Raise purchase orders, seek approval and dispatch to freight forwarders as and when required about logistics management; Monitor deliverables under contracts awarded and prepare documentation for authorization of payments to suppliers; Follow up with Suppliers and Freight forwarders to ensure timely and safe delivery of goods and services procured and take up logistics coordination responsibilities as and when required; Prepare reports and monitor administrative and project expenditure as appropriate; Undertake field missions when required; Ensure the building and maintenance of employee relationships like Birthday or other party in office. Perform other duties as required Monitoring and Progress Controls Records of inventory/supplies’; Standard at which supplies are maintained and safeguarded; Efficiency & effectiveness in arranging transportation of supplies; Degree to which time is properly managed and workload managed. Liaison with users/customers to organize reception of goods. If goods are not going directly to user/customer, the assistant will organize safe reception in the organizations warehouses Flight bookings for office staff and Tax payment.