Ministry of Agriculture Irrigation and Livestock (AMIP) Kabulonga, Crestfield Dr, Whitehall, Dublin 9, Ireland
Oct 24, 2017Full time
Job Description: Under the direct supervision of Admin/Finance Manager and overall supervision of Project Director, the incumbent will perform the following duties and responsibilities: Draft or prepare correspondence to respond to inquiries in respect to relevant administrative matters. Assist in assessing and maintaining necessary internal control pertaining to various areas of administrations; assist in implementing the recommendations of auditors. Maintain stationary register. Assist the administration unit head in hiring and recruitment of national and international staff. Maintain leave and attendance records of staff and produce monthly summaries on need basis. Maintain proper inventory record of office assets. Responsible for maintaining a proper filing system, daily management and activities of all the staff. Procure and purchase office stationery, utilities and other needed items of the project as required from time to time. Track record of all incoming/ outgoing documents, and scan documents, Supervision of support staff daily activities. Process visa extension and renewal of Afg. Visas for international staff. Process the work permit of the Consultants, Check that all office equipment are in good working conditions and ensure timely repair in case of any damage and keep stock of spare parts. Provide administrative support, including scheduling and preparing meetings, taking minutes of meeting, placing and responding to phone calls, copying, distributing and documenting correspondence. Assist in preparation of presentations and other documents as requested. Assist staff in the arrangement of official travels and missions. Draft official emails and correspondence letters in Dari and English languages to project stakeholders. Keeping track of the transport log-book for the office vehicles and ensure orderly transport system for all project employees. Prepare, maintain and update inventory list of project equipment and do physical count of assets. Any other task as assigned by supervisor.