N-FIER/MRRD Faryab, Faryab
Jul 26, 2017Full time
Job Description: Duties and Responsibilities Under over all guidance and direct supervision of Regional Sr. admin/Finance Officer/Specialist the incumbent provides administrative/finance support to the regional /provincial offices. The Administrative Assistant will report directly to the Sr. Admin/Finance Officer/Specialist and he/s will be responsible but not limited to: Effective communication and practice of NRAP office policies and Procedures; Develop, implement and maintain efficient Administrative systems; Specific duties: Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Completes operational requirements by scheduling and assigning administrative projects; expediting work results. Contributes to team effort by accomplishing related results as needed. Supervise and guide the administrative support staff such as Admin Clerk, messenger, Cleaners, Drivers and Guards; Manage office procurements; order office supplies such as stationery, toners, IT equipment and ensure enough stock for daily operations. Support the regional office for the repair and maintenance of all IT and office equipment (printers, copiers, etc) as and when required. Installing and Troubleshooting Hardware and software and configuration of outlook, backing up and restoring of outlook data and official soft files. Ensure that the daily maintenance of regional office building is carried out. Support the regional office for the repair and maintenance of all vehicles when required Support supervisor to conduct physical count and verification of office assets and report to Administrative Manager; to take necessary corrective actions. Provide logistics support, when required, in relation to customs clearance. Assist with maintaining hard copy and electronic copy filing system; Perform any other duties, as may be required.